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Privacy Policy

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AppCentri Privacy Policy

Effective Date: October 10, 2026

Last Updated: October 10, 2026

This Privacy Policy describes how AppCentri, LLC, a Nebraska limited liability company (“AppCentri,” “we,” “us,” or “our”), collects, uses, and protects information in connection with the AppCentri website at www.appcentri.com and the related online platform and services (the “Site” or “Service”).

By using the Site or Service, you agree to this Privacy Policy. If you do not agree, do not use the Site or Service.

The Service is primarily intended for users in the United States. AppCentri processes data in the United States.

1. Who This Policy Applies To

This Privacy Policy applies to:

  • General visitors to the website.
  • Individual account holders (students, parents, guardians, teachers, staff, committee members, and reviewers).
  • Organizations that use the Service.

If you or your organization have signed a Master Services Agreement (“MSA”) with AppCentri that includes Exhibit B – Student Data Privacy Addendum, Exhibit B controls over this Privacy Policy on Education Records and Student Data. A signed district student data privacy agreement also controls over this Privacy Policy on Education Records.

This Privacy Policy applies to general website use, individual account holders who have not entered into an MSA, and non-Education Record information. Nothing in this Privacy Policy reduces the student-data protections in Exhibit B or a signed district agreement.

2. Information We Collect

We collect information in the following categories:

Information you provide

  • Account information (name, email address, role, organization, and login credentials).
  • Profile and application information (scholarship applications, essays, documents, eligibility details, and related materials).
  • Contact information when you request a demo, join a mailing list, or contact us.
  • Payment and billing information for organizational licenses (processed by our payment providers; we do not store full payment card numbers).

Information collected automatically

  • Log and usage data (IP address, browser type, pages visited, session length, and device information).
  • Cookies and similar technologies used for site functionality, analytics, and security.

Education Records and Student Data
When the Service is used under a school, district, or foundation relationship, we may receive Education Records (personally identifiable information from education records under FERPA, plus student personal information protected by applicable state law). These records belong to the school or district that maintains them.

3. How We Use Information

We use information to:

  • Provide, operate, and improve the Service, including collecting, completing, reviewing, and routing scholarship and grant applications.
  • Create and manage accounts and provide customer support.
  • Communicate about the Service, deadlines, and (where permitted) relevant updates.
  • Maintain security, prevent fraud, and comply with legal obligations.
  • Generate de-identified data to maintain and improve the platform.

We do not sell, rent, or trade personal information or Education Records. We do not use Education Records to advertise to students or parents, for behavioral advertising, or to build commercial or non-educational profiles.

We may use data that has been de-identified so a reasonable person in the school community could not identify a student, to maintain and improve the platform, and will not attempt to re-identify it.

4. Education Records and Student Data

Education Records and Student Data belong only to the school or district that maintains them. AppCentri acts as a school official with a legitimate educational interest under the Family Educational Rights and Privacy Act (FERPA) solely to deliver the contracted scholarship and grant services.

AppCentri treats Education Records in accordance with FERPA, the Children’s Online Privacy Protection Act (COPPA) where applicable, and the student-privacy law of the state where the school is located. If that law is stricter than this Privacy Policy or Exhibit B of an MSA, the stricter law applies.

We use Education Records only to collect, complete, review, and route applications and to support the related counselor or foundation workflow. We use administrative, technical, and physical safeguards appropriate to the records, including access controls and encryption in transit.

Only employees and contractors who need Education Records for their official duties may access them. We do not monitor location, camera, microphone, keystrokes, or browsing on school-issued accounts except where law allows it for instruction, technical support, or exam proctoring with advance notice, a warrant, a missing device, a threat to life or safety, or a legal or funding duty. AppCentri does not provide device monitoring.

After discovering a breach of security of Education Records, we will notify the relevant organization without undue delay, and in time for that organization to meet its own notice duty under state law, and will give the information that duty requires.

Unless renewal is reasonably expected, we will return or securely destroy Education Records within 90 days after the applicable agreement ends, and will clear remaining backup copies on the normal cycle. We may keep a copy only while law requires it. The organization may export its data before the end. This duty is not limited by any liability cap in the Terms of Use or an MSA.

We may use subprocessors for hosting, email, and file conversion if they are bound to terms no weaker than Exhibit B. We remain responsible for them and will provide the current list on request, with notice before a material new subprocessor receives Education Records.

We will help the organization, within a reasonable time, with a parent or eligible-student request to inspect or correct records we hold. Parents or eligible students should generally contact their school or district first for Education Record requests. The school, not AppCentri, sends any parent notice and offers any contract inspection that state law requires.

Nothing in this Privacy Policy reduces a protection that state or federal law requires. A breach of these student-data obligations is a material breach of the applicable agreement.

5. Children’s Privacy

We do not knowingly collect personal information from children under 13 outside of a school-authorized context consistent with COPPA and applicable law. If you believe we have collected such information, contact us and we will take appropriate steps to delete it.

6. Sharing of Information

We share information only as follows:

  • With the school, district, or foundation that maintains the records or directs the use of the Service.
  • With subprocessors bound by appropriate protections, as described above.
  • With the student or parent as the school directs.
  • If required by law, court order, or legal process.
  • In connection with a merger, acquisition, or sale of assets, subject to the same protections.
  • With your consent or as otherwise described in a signed MSA or district agreement.

We do not share Education Records for advertising, behavioral advertising, or commercial purposes unrelated to the contracted service.

7. Cookies and Analytics

We use cookies and similar technologies for essential site functions, security, and to understand how the Site is used. You can control cookies through your browser settings. Disabling certain cookies may affect functionality. We do not use cookies for advertising or remarketing based on Education Records.

8. Data Security

We implement administrative, technical, and physical safeguards designed to protect information, including access controls and encryption in transit. No method of transmission or storage is completely secure; we cannot guarantee absolute security.

9. Data Retention

Education Records are retained and deleted according to the 90-day return-or-destruction process described above and in Exhibit B, unless a longer period is required by law or renewal is reasonably expected.

Non-Education Record information (such as marketing contacts, demo requests, or general account data not constituting Education Records) is retained only as long as needed for the purpose for which it was collected or as required by law.

10. Your Choices and Rights

Depending on your location and the nature of the data, you may have rights to access, correct, or delete certain personal information. For Education Records, requests should generally be directed to the school or district that maintains the records. We will assist the organization with parent or eligible-student requests as described above.

To close an individual account or request deletion of non-Education Record information, contact us at the address below. Email is preferred for privacy requests.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Material changes will be posted on the Site. Continued use after posting constitutes acceptance of the updated policy. Updates cannot reduce the student-data protections in Exhibit B or a signed district agreement.

12. Contact Us

Questions about this Privacy Policy or our data practices may be directed to:

AppCentri, LLC
960 County Road 21
Wahoo, NE 68066
info@appcentri.com
402-347-3051

This Privacy Policy, together with any applicable MSA and Exhibit B, describes our practices regarding the information we collect and use.